Corona Virus Daily Briefing Minutes

The following are all of the minutes to date for our daily briefing for COVID. From this point, each briefing will have its own blog post. All COVID updates in general will be categorized with "COVID" for easy access to information.


Begin minutes:


"Daily Briefing

3/3/2020

1. Any CDC, local health department, CCAOM or other agency updates

2. Updates on action items:

- Website updates – in progress with Thelamedia, should be complete today

- Zoom agreement - to be signed this morning so training plan needed, also need decision on use for patients

- Registration log, is it now in place? Will be implemented this week

- Mask supply status? Still only have N-95s. Need to try and find other sources. Still pending a surgical mask order that was made a few weeks ago.

- Communication status? Patients, Students/Faculty/Staff General email sent, website coming, will print and post materials as appropriate, use hubspot to send info to those patients with whom we have contact info

3. Any new issues (e.g. Known traveling or potential exposures, unavailable supplies, etc)

· Cancellation of Wellness Hour on website, Jean can notify as well as people call in

· We will do a check on expiration dates on Gels and replace accordingly

· Yesterday a practitioner who had been to California and had visible cold/flu symptoms. We will create a communication for customers exhibiting signs or symptoms of flu or cold

· Will establish multiple means of training after finalization of agreement with Zoom

· Student Clinics - when treating patients, students should follow regular infection prevention, wash hands properly or gel prior to visiting a patient and after. Registration will be gate keepers but students should discuss any concerns with supervisors

· Ask Zoom about downloading videos when instructors are using from their private computers.

· Agreed we will set up Classroom E1 and E2 for classes when students must work remotely because of possible coronavirus exposure. Faculty must discuss this need with Dr. Hamilton so class relocations can occur if needed. IF we get to an advanced Phase III of our plan, faculty will be able to use Zoom from home and have classes remotely.


3/4/2020

1. Any CDC, local health department, CCAOM or other agency updates

Question whether we should cancel our regular attendance at SXSW and other health or speaking events. We all agreed to err on the conservative side and excuse ourselves of large events like SXSW this year. Faculty or staff invited to speak at community events will determine if they feel they can safely present. If they decide to cancel they have our support.

2. Updates on action items:

Website updates – as of early yesterday the AOMA website landing page prominently displays AOMA response to coronavirus covid 19. Our response plan, a letter from Mary, and CDC best practices for handwashing and gel can be easily accessed.

Other-

- Alert media – Michael will send out via alertmedia information on where all of us can access updates on our plan.

- An Extra issue of student newsletter devoted to coronavirus response will be distributed

- Student will who must stay home or need to disclose travel should notify their advisor

- Zoom agreement – is finalized. We are awaiting the licenses we will receive for individual faculty members so they may use to assist students who must work remotely

- Registration log for clinic patients - is it now in place? Log is being finalized. Stephanee with work with Robert and Diane.

- Mask supply status? Surgical masks ordered months ago still not here but we found another source and will get those in a few days. We do have supply of N95 masks but will be kept secured and distributed as needed through Stephanee Owenby.

3. Communication status? Any new issues (e.g. Known traveling or potential exposures, unavailable supplies, etc)

8 students have either traveled, have traveling visitors, and others who plan to travel. A private list is being developed so that we may track this. Students should be notifying their advisors if they plan to travel. We are developing a plan for doctoral week and will share as soon as that is available.

We ask all faculty to remind students to help us by please wiping down tables after each class. Also, containers of wipes have been disappearing. These are not to be removed!!! Taking these from the school for personal use puts others at risk and is theft. These products are getting more difficult to obtain so it is critical those we have remain in place and not moved except by our AOMA facilities staff.

A plan is being developed for any needed testing or make up exams for students


3/5/2020

1. Any CDC, local health department, CCAOM or other agency updates?

Checking on process for anyone who may be at risk because of travel not wanting to isolate

or self-quarantine

2. Updates on action items:

- Zoom should be officially available to us as an institution. We must develop a training plan.

- We will make a decision on how to handle exams for students unable to be in class because of the infection prevention actions

- Investigation platforms to do online exam and cost Examsoft is an option, Diane is willing to do this for faculty but needs to know NOW. Robert will touch base with Ashley to determine how many students and exams.

- Immune sensitive students must be considered

- Time to write new policies in this new environment. Suggested we develop a generic to apply to all emergency situations like the current one we are experiencing.

- In Phase II says practitioners should mask with treating patients but we are faced with the inability to increase our supply on masks because of shortages nationally and internationally. We must remind practitioners that they we need them to consider carefully if a mask is absolutely necessary. It is critical that all other prevention measures are taken, washing hands or using gel properly immediately before seeing a patient and immediately after is first line of protection. Supplies, like masks are getting difficult to obtain so we must use what we have strategically.

- The question of how we should properly dispose of Personal Protective Equipment (PPE) like masks. Stephanee will check with Stericycle and update us.

3. Communication status? Any new issues (e.g. Known traveling or potential exposures, unavailable supplies, etc)

Students with diagnosed compromised immune systems are welcome to isolate. Advisors are points of contact. We are asked to make sure student website emphasizes use of student advisors for updates, questions, etc.


3/6/2020

1. Any CDC, local health department, CCAOM or other agency updates?

Although APH department is not requesting that people other than those who have traveled from either China or other countries identified for high risk, they are advising individuals that a given organization’s directive and/or policy should be honored. AOMA Administration has agreed to take a conservative stance and are requesting anyone who has traveled by plane or cruise ship recently should quarantine for 14 days. For students we will support them to ensure they get what is needed to continue studies and meet timelines for graduation. Students should work with their academic advisors.

2. Updates on action items:

4 Cases of rubbing alcohol so 48 bottles.

Ordered additional bags for wall dispensers for sanitizers

3. Communication status? Any new issues (e.g. Known traveling or potential exposures, unavailable supplies, etc)

PPC (People’s Community Clinic) had been doing acupuncture in a large community room, this room will become a triage room. Acupuncture will continue but will be in an alternative solution for a location. They are essentially working at our Phase II. Billy Zachary will share our plan with them. Our plan has also been shared with other TCM schools and CCAOM who are wanting to develop their own.

Students have many questions. One student concerned about another student who went to visit a family ill in a nursing home in San Antonio. Robert will be in touch with the student in question.

We will take the issue of how to work with staff members who want to quarantine because of a compromised Immune system to Cabinet on Monday.

What if schools close how will we handle staff with school age children? We’ll also bring this to Cabinet on Monday.

SXSW is a concern but we still don’t know how the City will handle, several major exhibitors have already pulled out and there has been a petition with thousands of signatures presented to the City, so there is a possibility it will be cancelled. We can’t keep staff or students from attending public events on private time so we just have to continue to watch for any signs of illness and handle appropriately.


3/9/2020

1. Any CDC, local health department, CCAOM or other agency updates?

-Have to submit a change form to ACAOM to avoid the fee for distance education, we need the state of emergency statement from City of Austin

-Dr. Luo wants us to begin work on Clinic risks, especially the VA, will be discussed at Cabinet

- Have been in contact of doctoral students who may have to fly. Faculty have been notified.

2. Updates on action items:

- Zoom meeting today at 11 to determine what if any limitations we will have as we use Zoom as a tool to provide support for continued education during this time of coronavirus response.

3. Communication status? Any new issues (e.g. Known traveling or potential exposures, unavailable supplies, etc)

- CVS does get shipments on Wednesdays so everyone

- In two weeks we should be getting a shipment of masks (surgical)

- 7 containers of wipes, 2 large bottles of hand gel, 9 cans of Lysol spray

- Minutes of Daily Briefing will be placed in Student website to ensure students have access

3/10/2020

1. Any CDC, local health department, CCAOM or other agency updates?

2. Updates on action items:

3. Communication status? Any new issues (e.g. Known traveling or potential exposures, unavailable supplies, etc)

1. Any CDC, local health department, CCAOM or other agency updates?

2. Updates on action items:

3. Communication status? Any new issues (e.g. Known traveling or potential exposures, unavailable supplies, etc)"

11 views